Bank Statement To Excel for Small Business
Small business owners shouldn't spend Saturday mornings retyping bank statements. This tool turns PDFs into Excel files in 30 seconds, so cash-flow review and accountant handoff stop feeling like dental work.
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What we hear from small business owners
- Bank feeds breaking when you switch banks or open a new account
- Cash-flow questions that need a spreadsheet, not a PDF
- Sending PDFs to your accountant and waiting a week for a summary
What you get
Cash-flow-ready
One transaction per row, signed amounts, running balance — drop into any cash-flow template or Power BI / Looker.
Multiple accounts in minutes
Operating account, payroll, AP, savings — convert all of them in one session.
Accountant-friendly handoff
Send your accountant Excel files instead of PDFs. They'll thank you (and bill less).
Self-serve forever
No vendor lock-in, no proprietary format. Output is plain Excel and CSV.
The workflow
- Download statements from each business account
- Convert each to Excel
- Combine into one workbook (one tab per account)
- Add a Category column and pivot for monthly cash flow
- Send to your accountant or import to QuickBooks / Xero
Recommended export formats for small business owners
Excel (XLSX)
Cash-flow analysis and pivot tables for owners who like to drive the numbers themselves.
Categorised Excel
Skip the manual category column — every transaction tagged automatically.
QBO
If you use QuickBooks Online — imports without column mapping or duplicates.
Xero CSV
If you use Xero — drop into Manage Account → Import a Statement.
Small business owners FAQ
How many statements per month does a typical small business need?
Usually 3–8 (operating, savings, credit card, sometimes a payroll account). The Starter plan ($12/month, 400 pages) covers most.
Can I give my accountant access?
Yes — send them an invite from your account settings, or simply share the Excel files directly. Most owners do the latter.
Does this integrate with QuickBooks Online?
Yes — pick QBO as the output format and QuickBooks Online imports the file natively. See the QuickBooks-specific guide for the import walkthrough.
Try it on your own statement
First conversion is free. No signup, no credit card.